Director of Operations

DIRECTOR OF OPERATIONS POSITION TITLE: Director of Operations REPORTS TO: Human Resource Director TERMS OF EMPLOYMENT: Job Type: Full-time SUPERVISES: All transportation, custodial and maintenance staff PAY SCHEDULE: $75,000-$90,000 Competitive Salary Based on Experience and Qualifications WORK LOCATION: In person PURPOSE: The Director shall be responsible for the organization and operation of the District's transportation, custodial, and maintenance departments ensuring that these departments operate in a safe and efficient manner.
MINIMUM QUALIFICATIONS: Associate’s degree and/or licensure in a building-related specialty or closely related field - and/or significant experience in mechanical, HVAC, plumbing, electrical or industrial engineering is required.
CDL license and experience strongly preferred or commitment to obtain this certification within three years of employment.
Previous work experience with and knowledge of plant operations, maintenance, grounds, custodial, and pupil transportation services.
MSBO Facilities Director Certification, or commitment to obtain this certification within three years of employment.
Demonstrated ability to establish and maintain effective working relationships with direct reports, Building and Department Administrators, other District staff, vendors, contractors, and residents and local businesses.
Maintain regular and consistent attendance (while also monitoring Operations staff attendance).
Evidence of strong organizational and communication skills.
Must be able to speak, read and write at a proficiency level that enables satisfactory job performance.
Demonstrated proficiency using computer technology and information systems (e.
g.
Microsoft Office, and Google).
Must be available for on-call emergency situations related to job duties.
Must be professional in appearance and responsible for maintaining professionalism at all times.
Must be willing to attend and participate in seminars and in-service training.
Must be available to attend Board of Education meetings, committee meetings, and as necessary, present information and recommendations.
ESSENTIAL FUNCTIONS: Supervise and direct Operations Department staff including Maintenance, Custodial and Transportation.
Operations: Ensure the efficiency of work force and analyze cost reduction strategies.
Develop and implement programs for the efficient operation of all school district buildings and grounds, their security/safety systems, and cleanliness and sanitation.
Conduct periodic inspection of facilities to ensure that these objectives are being met.
Demonstrate initiative and take proactive measures to make recommendations where appropriate.
Seek resolution to issues that can help move the district forward.
Maintenance: Assign work orders and monitor work order completion timing.
Communicate effectively with employees and District staff who initiate work order requests as to completion status.
Implement a preventive maintenance (PM) program for all facilities, mechanical, electrical systems, utility systems, and grounds – integrate the PM program into the District’s on-line work order system.
Develop an annual priority list for regular and deferred maintenance, repairs and replacement projects for all facilities including capital equipment, roofs, paving, capital improvements, painting, and athletic fields, etc.
Develop an energy management program and system of usage monitoring and reporting.
Maintenance Physical Requirements: Serve as a working supervisor with the physical ability to perform maintenance tasks throughout the district.
This may include lifting, pushing, pulling, etc.
Custodial: Provide support and feedback to the District’s Custodial Supervisor.
Through periodic on-site building inspections, monitor Supervisor performance to ensure staffing and cleaning specifications and frequencies are being met.
Meet regularly with Building Administrators and Department Directors to ensure cleanliness and sanitation standards are being achieved.
Project Engineering & Implementation: Serve as the lead Operations Department representative in facility and site bond and sinking fund projects – from design (with the District’s architect) through construction monitoring.
Participate in the selection and monitor the performance of trade contractors in the performance of their duties.
Liaison with the Project Manager and Architect in developing a project spending and construction plan.
Safety & Security: Work collaboratively with the Director of School Security and Village Police Department making sure the District’s safety and security systems and equipment provide maximum safety and security for students and staff.
Inspect all buildings and equipment on a regular basis to ensure that all fire and safety regulations are adhered to.
Responsible for OSHA compliance.
Ensure a compliant Chemical Management Plan that includes all District facilities.
Identify improvements – either facility or processes – that would build upon existing safety and security systems to further assure the safety of District student’s staff and visitors.
Assist in developing a comprehensive and cohesive District safety plan, by working with the Superintendent and Director of School Security to review existing safety procedures and crisis response plans, and revise as appropriate.
JOB REQUIREMENTS: Specific skill and knowledge-based competencies required to satisfactorily perform the functions of the job include: Understanding federal, state, and district policies, regulations and laws pertaining to job functions.
Preparing and maintaining accurate records.
Utilizing business appropriate grammar and punctuation in English.
Reading and spoken fluency and comprehension in English.
Utilizing basic mathematical skills (addition, subtraction, multiplication, division).
Promoting and using safety practices, including understanding of toxic substances.
Operating standard office equipment and computers, including using email, spreadsheets and word processing software.
Specific ability-based competencies required to satisfactorily perform the functions of the job include: Maintaining high standards of confidentiality.
Communicating tactfully and courteously with diverse groups.
Effectively presenting information in one-to-one and group situations.
Working independently, staying focused on tasks, and assuming responsibility for assigned projects and duties.
Making sound decisions on the basis of available information.
Maintaining accuracy of work products.
Demonstrating fiscal responsibility.
Adapting to changing work priorities.
Working collaboratively as part of a team.
Demonstrating behavior which promotes positive relationships.
Respecting the opinions of others.
Demonstrating the ability to manage conflicts.
Applying common sense understanding to carry out instructions.
Maintaining professional integrity.
Specific physical ability-based competencies required to satisfactorily perform the functions of the job include: Completing tasks using fine finger dexterity.
Utilizing computer keyboards and screens to enter, retrieve, and transform information or data.
Moving up to 50 pounds (pulling, pushing, lifting, carrying).
Sitting, standing, walking.
Climbing to elevated roofs.
Supervising staff visually.